Congress & Conventions
Simplifying the complex.
Congresses are pivotal moments that offer the rare chance for pharma companies to truly connect with healthcare audiences, human to human. But navigating the complex ecosystem can be difficult.
Navigating the congress and convention ecosystem is complex. We help to radically simplify the process, providing everything you need to make the experience a huge success – from attendee logistics, exhibition booth design and delivery, ancillary meetings, to full congress management of your entire program.
Congress Manager, Global Pharma Company
“So much work went into ASCO, and we are so grateful to you and the rest of the Emota team for your support. We could not have done it without you. You all are what makes ASCO a success! It is truly amazing how you all execute all these things in just a few days.”
End-to-end experiences.
Creating congress experiences is enormously challenging, with many moving parts that are all integral to overall success. Our end-to-end solution in partnership with our parent group Inizio, makes navigating congress simple, so you can spend your time on what you do best; purposefully connecting with the people who matter most to your business.
See congress delivery in action.
From the outside, a successful congress should feel seamless. But behind every effortless experience is a team coordinating logistics, creativity, meetings management and hundreds of moving parts.
Hear from Katie Streten, Head of Creative Strategy, as she reflects on what it takes to bring a global congress to life at ESMO.
Congress – we've got it covered.
Holistic congress management
A simplified congress experience that provides all your congress services under one roof, delivered seamlessly, strategically and in partnership with you.
Delegate experience
Group management, delegate registration, full onsite management.
Registration, housing & transport
Oversight of the congress registration process. Accommodation management. Management of flights, ground, airport and dinner transfers.
Association relationships
Sponsorship, negotiation and continued professional relationships.
Ancillary meetings
Dedicated planning team and supplier management for pre, peri, and post-congress activity. Corporate suite management.
Symposium & product theater
Event production, scientific content, liaison with med comms agency.
Exhibit design & build
Transforming exhibits into eye-catching, multi-channel learning environments. Collaboration with internal stakeholders.
Congress app technology
Onsite communications tool and insight gathering.
Reporting & analysis
Provision of rich data to drive informed decisions.
Booth training
Congress staff excellence training program.
Some words from our clients.
“As our global congress partner, we have a strong, trusted relationship with Emota and really value their expertise, both in operational execution, but also as a strategic partner. Not only do Emota allow us to provide a seamless experience for attendees, but we can make informed business decisions based on the valuable metrics and insights that they provide. We are able to shape our ways of working to improve our congress experience as a direct result of the partnership. Emota continue to innovate, always looking to maximize efficiencies both financially and operationally. We have worked with Emota for over 20 years and look forward to many more!”
Executive Director, Congress and Events, Global Pharma Company
Underpinned by our Congress Experience Toolbox.
Enviroplan
Our methodology for creating more sustainable exhibits and environments
TRACE
An industry-recognized sustainability management tool that measures activity at congress to inform future CO2 reduction strategies
Booth Academy
Our Rep and MSL training program
FOYAH
Our hybrid content management platform for onsite and virtual experiences
Congress Metrics and Measurement (CMM)
Primary market research, competitive insight, social media engagement and analytics, on-booth tracking software and analytics, metric comparison, and benchmarking
Meeting room booking system
Our proprietary technology solution for meeting scheduling pre and onsite at congress, MRS by Inizio
DEI
DEI-aware comms and experience design principles
Health & Safety
Award winning in-house Health & Safety team
All walk, no talk.
It’s easy to talk about sustainability, inclusivity, and safety. But it’s often just talk. For our clients, we deliver industry-leading sustainability, DEI and health and safety practices every single time, to ensure every exhibition and brand experience puts best practices into action
Health & Safety
Gold awarded 5 years running
Our in-house Health, Safety & Risk team are double-Gold awarded by the Royal Society for the Prevention of Accidents (RoSPA), for the fifth year running. Winners are chosen on the strength of their ability to demonstrate robust safety management systems, consistent high performance and continuous improvement.
Sustainability
Pioneering accountability
We’re a founding member of isla, an action-driven network dedicated to accelerating the event industry’s transition to a sustainable future. As part of this, we’ve invested in the isla TRACE tool, the best-in-class carbon measurement tool. We’ve also created The Enviro Plan – our methodology for creating more sustainable exhibits and environments.
DEI
A unique Center of Excellence
For many organizations implementing DEI and wellbeing strategies, there’s a gulf between aspiration and reality, often leaving the needs of a diverse workforce unmet. To close the gap, a business must be honest about what it’s getting right – and wrong. It then has to be brave enough to act upon those insights.
Our in-house DEI Center of Excellence helps brands define and meet their DEI and wellbeing objectives through rigorous, intentional application at every stage of an experience.
